Recruiting
Job Management
Efficiently organize, track, and manage all your recruitment jobs in one seamless platform.
The job is where a recruitment agency’s work actually converges. The advert, the applicants, the shortlist, the interviews, the client’s feedback, the placement and the fee all belong to it. Recruitly treats it that way: one record that carries a role from the moment a client briefs it to the moment the invoice goes out.
Create the job without retyping it
Paste in the specification you were sent and job order parsing pulls out the title, location, salary, skills and requirements for you. Clone an existing job when a client comes back for another one, and the workflow, fee structure and distribution settings come with it.
A pipeline shaped like your process
Stages are yours to define, assigned per job through workflows, so a contract desk and a permanent desk can genuinely work differently without running different software. Candidates move by drag and drop, in bulk where it makes sense, and every move is recorded with who did it and when.
Advertise from the record itself
Write the advert with AI assistance, then publish it to your own careers site, the portals and 50+ job boards with per-board field mapping and scheduling. Applications arrive back on the same job, deduplicated against your database, with the source recorded — so what you open is a shortlist rather than an inbox.
Reporting the job produces on its own
Because the advert, the applicants, the calls and the placement are all rows against the same record, the job can report on itself: an overview, triage showing where applications stall before a human sees them, stage-to-stage conversion, speed and where the days go, consultant performance, and a weighted revenue forecast at 30, 60, 90 and 120 days. None of it needs an export or a spreadsheet.
Through to the fee
Interviews are scheduled against synced calendars, offers and terms are signed in DigiSign, and the placement, its fee stages and any retained schedule are recorded on the job and pushed to Xero or QuickBooks. Nothing is re-keyed at month end, because nothing ever left the record it started on.
Use cases
Staffing Agencies
Manage high-volume job orders with efficiency through automated workflows and multi-channel distribution to quickly fill positions.
Executive Search Firms
Track complex search assignments with detailed pipelines and sophisticated forecasting to manage client expectations and delivery timelines.
Boutique Recruitment Agencies
Maintain quality and consistency across all job orders with standardized processes while providing personalised service to clients.
Technical Recruitment
Organize specialised technical roles with structured skill requirements and targeted distribution to relevant technical job boards.
Enterprise Recruitment Teams
Coordinate large-scale hiring initiatives across multiple departments with centralized tracking and performance measurement.
Integrations
Questions
Recruitly combines direct job board integrations, AI-powered forecasting, and tailored recruitment workflows in a single platform specifically designed for agencies. Unlike general ATS systems that require add-ons for advanced features, Recruitly includes multi-posting, goal tracking, and performance analytics as core functionality.
Absolutely. Recruitly allows you to create fully customized job pipelines with specific stages, requirements, and automation rules that match your unique recruitment process. This ensures your team follows consistent procedures while maintaining the flexibility needed for different types of placements.
Our AI-powered job forecasting analyzes historical data, current market conditions, and your specific job parameters to predict fill rates, time-to-hire, and potential revenue. This helps you make more informed business decisions and set realistic expectations with clients.
Yes, Recruitly's job management includes robust goal tracking at both user and team levels. You can set targets for job fills, revenue, activities, or custom metrics, then monitor performance with real-time dashboards and KPI widgets that show progress toward goals.
No, Recruitly includes direct integration with 50+ job boards, eliminating the need for additional services like Broadbean. This native functionality allows you to post, track, and manage applications from multiple sources all within the same platform.
Key benefits
Automated job order parsing saves time on data entry
Customisable job pipelines adapt to your unique workflow
Built-in forecasting helps predict hiring outcomes and revenue
Real-time visibility into team performance and job status
Seamless integration with job boards for multi-site posting
Integrated goal tracking at user and team levels
KPI widgets for performance monitoring at a glance
Complete pipeline management from requisition to placement
How it works
Job Order Parsing
Automatically extract and organize key information from job descriptions and requirements documents, saving time and ensuring consistency.
Customisable Job Pipelines
Configure job stages and workflows to match your agency's specific processes, ensuring standardization across your team.
Multi-channel Job Distribution
Post jobs to 50+ integrated job boards directly from Recruitly without requiring additional third-party tools like Broadbean.
Job Forecasting
Leverage AI-powered analytics to predict hiring timelines, revenue potential, and resource requirements for more accurate business planning.
Goal Tracking System
Set and monitor recruitment goals at both individual and team levels with visual progress indicators and achievement metrics.
Performance Dashboards
Access comprehensive KPI widgets and visualisations to monitor job performance, team productivity, and business metrics in real-time.
See Job Management on your own data
Start free and try it, or have someone walk you through it on a call.
Best Value & Best Ease of Use · Capterra 2026