Recruiting
Placement Management
Manage the entire placement lifecycle from offer acceptance through onboarding, billing, and beyond.
The placement is where recruitment agencies realize their value and generate revenue. Recruitly's comprehensive placement management system streamlines every aspect of this critical process.
Complete Placement Lifecycle
Track and manage every stage of the placement process from offer acceptance through onboarding, guarantee period, invoicing, and commission payments. Our structured workflow ensures nothing falls through the cracks during these critical revenue-generating transitions.
Differentiated Placement Types
Manage permanent, contract, and temporary placements with specialised workflows designed for each placement type. From one-time permanent fees to ongoing contract management, our system adapts to your specific business model and placement varieties.
Revenue Recognition & Forecasting
Gain complete visibility into your placement pipeline with sophisticated revenue tracking and forecasting tools. From projected placement dates to expected fee realization and cash flow timing, our system provides the financial insights you need for accurate business planning.
Commission Calculation & Tracking
Automate complex commission calculations with configurable rules that reflect your specific incentive structure. Split commissions, team bonuses, management overrides, and tiered models are all supported through our flexible commission engine.
Placement Extension Management
For contract and temporary placements, manage extensions, rate changes, and assignment modifications with dedicated workflows that maintain accurate revenue projections while documenting all changes for compliance and billing purposes.
Integrated Billing & Accounting
Streamline your financial processes with direct integration to popular accounting systems like Xero and QuickBooks. Generate accurate invoices automatically based on placement terms, track payment status, and reconcile commissions without duplicate data entry.
Use cases
Permanent Placement Agencies
Streamline the transition from placement to invoice with automated workflows that ensure consistent processing and accurate fee calculation.
Contract Staffing Firms
Manage ongoing contract assignments with extension processing, fee stages, and recurring invoice generation for consistent cash flow.
Mixed-Model Recruitment Agencies
Support diverse business models with unified placement management that adapts to different fee structures, guarantee terms, and invoicing requirements.
Commission-Driven Teams
Implement transparent, automated commission systems that accurately calculate, track, and report incentive compensation based on configurable rules.
Executive Search Firms
Manage complex placement fee structures with installment billing, retained search agreements, and specialised guarantee terms for executive positions.
Integrations
Questions
Absolutely. Recruitly supports highly customisable commission structures that can vary by team member, role, placement type, client, or any combination of factors. You can implement tiered models, accelerators, splits between multiple contributors, management overrides, and team bonuses - all automatically calculated based on your specific rules.
Recruitly provides comprehensive financial management for placements including fee calculation, invoice generation, revenue recognition, and commission distribution. The system integrates directly with popular accounting platforms like Xero and QuickBooks to eliminate duplicate data entry and ensure financial accuracy across all systems.
Yes, Recruitly includes dedicated guarantee period tracking that monitors placed candidates through their initial employment period. The system sends automated alerts for key milestones, flags potential issues for proactive management, and handles replacement processes or rebates if needed - protecting your revenue while maintaining client satisfaction.
Yes, Recruitly allows you to configure custom placement workflows that match your agency's specific processes. You can define required steps, documentation, approvals, and notifications to ensure every placement follows your established procedures while maintaining flexibility for different clients or placement types.
Key benefits
Eliminate revenue leakage with structured placement tracking
Automate complex commission calculations and splits
Generate accurate financial forecasts based on placement pipeline
Streamline billing and invoicing with accounting system integration
Ensure consistent processes for different placement types
Maintain compliance with detailed placement documentation
Reduce administrative overhead in the placement process
Prevent missed guarantee periods or rebate opportunities
Track consultant performance based on placement metrics
Provide transparent commission reporting to your team
How it works
Placement Type Management
Handle permanent, contract, and temporary placements with specialised workflows and tracking designed for each placement category.
Revenue Tracking & Forecasting
Monitor expected revenue, placement dates, and fee realization with powerful forecasting tools that provide financial visibility.
Automated Commission Calculation
Configure complex commission structures including splits, tiers, overrides, and team incentives with automated calculation and distribution.
Integrated Invoicing
Generate professional invoices automatically based on placement terms with direct integration to accounting systems like Xero and QuickBooks.
Guarantee Period Tracking
Monitor candidate progress through guarantee periods with automated alerts for key milestones and potential rebate situations.
Contract Extension Management
Handle extensions, rate changes, and term modifications for contract placements with proper documentation and revenue adjustment.
See Placement Management on your own data
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Best Value & Best Ease of Use · Capterra 2026