Recruitly AI MeetingsBeta
Invite Simi. The CRM walks in with her.
Every other notetaker sits in your meeting as a stranger and emails you a document to file somewhere. Ours is the recruitment CRM — so the notes, the tasks and the job you were briefed on are already on the record ninety seconds after everyone hangs up.
The entire setup
To
simi@recruitly.app
Add her to the invite, or to a meeting already running. Nothing to install, no extension, no calendar to connect, nothing for IT to approve.
Zoom
Google Meet
Microsoft Teams
WebexShe is in the room by name, and the transcript knows who everybody is.
$1.50
an hour attended
First hour free, for every user
1
email address
No plugin, no extension, no IT ticket
0
calendars to connect
The invite is the integration
4
platforms
Zoom, Meet, Teams and Webex
One meeting, end to end
Everything a notetaker does happens in one hour. Everything this does happens around it.
Below is a single client briefing, on a clock. The parts your current tool covers are the two in the middle.
−1 day
Invited
She is added like a person, from wherever the meeting was made
Put simi@recruitly.app on the invite in Outlook, Google Calendar, or from inside the meeting while it is already running. Forward the invitation email if that is your habit. There is nothing to install and no calendar to connect — the invite itself carries everything, so the meeting appears on the right client or candidate record before it happens.
−5 min
Briefed in
She reads the account before she walks in
Every other notetaker arrives knowing nothing: it hears an hour of audio and guesses at what mattered. Simi opens the record first — the placements, the last conversations, the invoice history, the thing you promised on Tuesday and never sent — so the notes she writes are written by something that knows what a shortlist is.
00:00
Announced
She appears by name, and says so out loud
In the participant list she is Simi followed by your agency's name, admitted by the host like any other guest. That click is the consent moment. She opens with one line to say she is taking notes, and then she is silent — genuinely silent, because speaking is something we have to ask her to do rather than something we have to stop.
Named
Simi (your agency) in the roster, with a face, not a grey bot icon
Announced
One spoken line on arrival, so nobody is recorded unawares
Silent by default
No speech, no chat messages, no interruptions
Transcript only
Video recording is off unless you switch it on
12:32
Working
The transcript names actual people, because the platform tells us who they are
Not Speaker 1 and Speaker 2. Priya Nair and Gary Williams. That is not a nicety — it is the thing that makes everything downstream possible, because a commitment is only actionable when the system knows which side of the table made it. A chip in your top bar says she is in there; nothing else interrupts you.
Real names
Roster identities from the meeting itself, not voice guesswork
Live in the top bar
✦ In meeting · 12:32 — click it to read along
One tap to remove her
You can put her out of the room at any point
47:12
It ends
The meeting ends. The admin is already done.
This is the sentence the whole product is built to earn. Not a summary in your inbox that you will reformat and paste. Not a document in another app that somebody has to remember to file. The work that used to happen after the meeting has already happened, in the system your agency actually runs on.
+90 sec
On the record
The notes land on the client, the candidate and the job
The calendar event on the record grows an AI notes block, in place — one meeting, one entry, never a second row to reconcile. Summary, key points, next steps each with a one-click task, and a violet button shaped by what the meeting was: draft the job from a client briefing, prefill the scorecard from a screen, move the stage from a debrief.
One entry
The event grows the notes in place — never a second row
Every record it touched
The company, the contact, the candidate and the job
Next steps with owners
Each one a real task, not a bullet in a document
A button that fits
Draft the job, prefill the scorecard, move the stage
next time
Remembered
And it is all there for the next one
Everything from this meeting becomes context for the next briefing — hers, yours, and your colleague's who has never met this client. A notetaker gives you a folder of transcripts that gets harder to search every month. This gets more useful every month, because the desk compounds.
Feeds the next brief
Today's meeting is tomorrow's context, automatically
Feeds the phone
Your pre-call briefings read the meetings too
Feeds the team
Anyone opening the record sees what was said and agreed
Head to head
Two of these are built for recruiting and three are built for everyone. None of them are the system your agency runs on, which is the only column that matters.
| Recruitly | Metaview | BrightHire | Fireflies | Otter | Fathom | |
|---|---|---|---|---|---|---|
| What it is | The CRM, in the meeting | Interview notes tool | Interview intelligence | Meeting notetaker | Meeting notetaker | Meeting notetaker |
| Where the notes end up | On the candidate, job or client record | Its own workspace, then your ATS | Its own workspace, then your ATS | Its own workspace | Its own workspace | Its own workspace |
| How it is priced | $1.50 an hour, first hour free | Per seat, per month | Custom annual quote | Per seat, per month | Per seat, per month, 5-seat minimum on Business | Per seat, per month |
| Cost of a recruiter who does two meetings a month | Two meetings | A full seat | A full seat | A full seat | A full seat | A full seat |
| Covers the whole desk, not just interviews | Client briefings, BD, screens, debriefs, references | Interview-led | Interview-led | |||
| Briefed from your pipeline before it joins | — | — | — | — | — | |
| Turns a client call into a drafted job | — | — | — | — | — | |
| Action items become tasks on records people own | Exported | Exported | Exported | Exported | Exported | |
| Needs a calendar connection to work | No — the invite is enough | Calendar or ATS connection | Calendar or ATS connection | Calendar connection | Calendar connection | Calendar connection |
| Applicant tracking system | — | — | — | — | — | |
| Recruitment CRM | — | — | — | — | — | |
| Phone system in the same product | — | — | — | — | — |
Published plan structure, checked 22 August 2026. This category changes its pricing constantly — check theirs before you decide, and hold ours to the same standard.
Nobody buys a notetaker seat
Every tool in that table charges per person per month, whether that person had four meetings or none. A recruiter who runs two client briefings a month is paying a full licence for two hours of work. We charge for the hours.
$1.50 an hour
Charged by the second for the time she was actually in the room. A 20-minute screen costs fifty pence.
The first hour free
Every user gets sixty minutes to spend whenever they like. Not a trial that expires on a Friday.
One add-on, every agent
$25 a month turns Simi on across the whole product — meetings, jobs, and whatever she learns to do next. There is no separate meetings subscription.
Every part of it, in detail
Six pieces, one product. Each one has the problem it solves and how it works.
Then the three things a notetaker will never do
The rest of the category is racing to transcribe the same hour of audio one percent more accurately. That race was over before it started. Everything below needs the database on the other side of the meeting, which is why we are the only people who can ship it.
Live scorecards
Screening scores fill themselves in as the candidate answers, each one carrying the exact quote it came from — and each one a draft until you confirm it. Nothing that only hears audio can score against your scorecard, because it has never seen your scorecard.
Tag-team screening
Simi runs the agreed question script while you stay visibly in charge of the conversation, and hands the floor back the instant a human speaks. Candidates get a consistent screen. You get your afternoon back.
She joins on her own
Set the rule once — every meeting with someone outside the agency — and nobody ever has to remember to invite her again. After a fortnight nobody schedules a notetaker. The notes simply exist.
Why nothing beats vertical integration
A notetaker’s job ends exactly where the work starts.
At the point somebody has to decide what this conversation means for a candidate, a job and a fee, every one of them stops — because on the other side of that line are your records, and they do not have any. The best they can manage is to hand the notes over an integration and hope the shape survives the journey.
It is why every one of them talks about accuracy and none of them talk about outcomes. We only serve recruitment agencies, so a meeting is not an audio file here — it is a client changing a spec, a candidate raising their notice period, a fee being agreed. It writes onto the job, moves the stage, queues the callback and briefs the next call, because the meeting and the database are the same product.
Everybody else is selling you minutes. We are selling you the afternoon back.
Questions before you invite her
How does Simi actually get into the meeting?
You invite her like a person. Add simi@recruitly.app as an attendee on the meeting — from Outlook, Google Calendar, or from inside Zoom, Teams, Meet or Webex while the call is already running — and she joins at the start time. You can also just forward the invitation email to that address. There is no plugin to install, no browser extension, no app approval from your IT team, and no calendar connection to authorise.
Do we have to connect our calendar?
No, and that is a real answer rather than a fallback. A meeting invitation already carries everything a calendar sync would import — the title, the time, the join link, the organiser and the attendees — so Recruitly creates the event on the right record from the invite itself, before the meeting happens. If you connect a calendar later, it recognises the meetings Simi already created rather than duplicating them.
What does it cost?
$1.50 an hour of meeting attended, charged by the second, and every user's first hour is free for life. It sits inside the Simi AI add-on at $25 per month, which is the one switch that lets Simi act on your behalf across the whole product — there is no separate meetings subscription and no per-seat notetaker licence. A recruiter who does two client briefings a month costs you about three dollars, not a seat.
Is this just for interviews?
No, and that is the difference between this and the recruiting notetakers. Interviews are one meeting type. The valuable ones for an agency are the client briefing that becomes a job, the BD call that becomes a deal, the debrief that moves candidates through stages, and the reference that has to be on file. Each type produces output shaped for what it was, on the record it belongs to.
Who knows she is there?
Everyone. She appears in the participant list as Simi followed by your agency's name, she is admitted by the host like any other guest — that click is the consent moment — and she says one line when she arrives to say she is taking notes. She is silent for the rest of the meeting unless you have explicitly turned that off, and video recording is off by default: transcript only, unless you switch it on.
Whose data is it, and who pays, when a client invites her?
The person who sent the invite owns the meeting: their tenant, their records, their bill. Everyone else in the room is used only to work out which candidate or client the notes belong to. If the invite comes from an address we do not recognise, Simi does not join at all — she replies asking someone on the team to invite her from their work email instead.
Does it name the speakers properly?
Yes. The meeting platform hands over the real participant identities, so the transcript reads Priya Nair and Gary Williams rather than Speaker 1 and Speaker 2. That is also what makes the rest work: an action item is only useful when the system knows which side of the table committed to it.
It says beta. What does that mean for us?
It means you are early, and early is the good seat. The joining, the transcription, the notes on the record and the metering are live, we are onboarding agencies one at a time so the first ones get our engineers rather than a help centre, and what you ask for in the next few weeks is what gets built. The price on this page is the price when it leaves beta.
Theirs takes the minutes. Ours takes the meeting off your desk.
Best Value & Best Ease of Use · Capterra 2026