Resources
Written by people who build the thing
Guides, comparisons, compliance and product notes for recruitment agencies. No gated PDFs and no forms in front of any of it.
Across 8 categories, from GDPR to the Dubai market.
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How to Source Candidates on LinkedIn with AI
Open a job, and Simi finds the people on LinkedIn, reads every profile against the job and tells you who fits and why. You add the right ones to the pipeline without leaving the job.
The Biggest Security Incidents of Autumn 2026
Seventeen security incidents and critical vulnerabilities from 2026, each explained with the public reporting behind it: the $6.3 billion Binance theft, 27 million MUJI records, Railway's leaked secrets, the Ivanti zero-day chain and more. What they have in common, how fast attackers move, and how we keep watch.
Call and text candidates with Zoom Phone
Your team keeps Zoom Phone. Every call and text is made from Recruitly and lands on the record, and Simi writes up every recorded call with her summary and the next steps.
LinkedIn Warmup: engage with every post your clients make
You pick the clients and candidates. When one of them posts, two or three of your recruiters like it from their own LinkedIn, hours apart, and Simi skips the posts you should never touch.
How to build reports and dashboards in ChatGPT or Claude
Ask ChatGPT or Claude for the report your job needs, in your own words, and get it built from your Recruitly data: an exec pack, a temp desk board, a 360 desk, a team's week.
How to talk a client's message through with your team before you reply
Every loop you share with a client has a Sidebar: your team's own chat about it, beside the conversation, that the client never sees. Agree the answer there, then reply as one team.
CRM data backup: your agency keeps its own copy
Continuous Backups copies every record and every CV in your Recruitly account to storage outside Recruitly, monthly for free, weekly or daily as an add-on, so whatever happens to us your agency still has its data.
How to run your agency from ChatGPT or Claude
Connect Recruitly to ChatGPT or Claude and do a recruiter's real work in plain words, from a new brief to the placement, on your real records.
Replace Asana, Monday and ClickUp
Your team talks, and Simi turns every call and chat into cards with the right name and date. Your client watches it all move on a portal under your brand.
Automatic CRM data entry with Simi AI
Simi adds everyone new who writes to your agency to Recruitly by your rules, as a candidate, contact, lead, deal, job or referred candidate, and asks you when she isn't sure.
How to take WhatsApp calls in Recruitly
Let candidates and clients call your WhatsApp Business number and answer it in Recruitly, like any phone call.
WhatsApp calls in your recruitment CRM
Candidates and clients can call your WhatsApp Business number and it rings in Recruitly like any phone call, with Simi's notes on the record.
How to connect Microsoft Teams Phone to Recruitly
Connect Microsoft Teams Phone once and your whole team calls candidates from Recruitly with their own Teams numbers, every call logged on the right record.
How to call candidates with Microsoft Teams
Call candidates from Recruitly through Microsoft Teams, from your own Teams number, and see every call land on the record with your notes.
AI link previews: every shared link summed up in your team chat
Paste a link in Loops, Recruitly's team chat, and your team sees a card with the site, the title and the picture, with Simi's summary of what the page says underneath.
How to send a contract for signing from your team chat
Send terms of business or a contract for e-signature straight from the Loops chat where the deal was agreed, and watch each person view and sign on one card in that chat.
How to import thousands of CVs into your recruitment CRM
Drop a folder or a zip of CVs into Recruitly. Up to 20 at a time go in right away, a whole database comes in within 24 hours at half a cent a CV, and Simi turns each one into a candidate.
Recruiting Has a Back Pressure Problem
Every hire moves at the speed of one human decision. What streaming engineers call back pressure, why more sourcing only piles candidates in front of the hiring manager, and how to design the pipe around the decision.
How to bring people into a Loop Channel from your website form, sourcing tool or Zapier
Make a Loop Channel your other tools fill by webhook. Every person they send is saved in Recruitly, matched by email and never duplicated, and your team works them together.
Agent Tasks for recruiters: job change alerts and email list cleanup
Agent Tasks put Simi to work on a Loop Channel in the background: she tells you when a candidate, client or prospect changes job and keeps your email list clean.
AI sourcing cost: you pay for people, not searches
What $0.15 buys when Simi sources people from the web: she screens and dedupes first, and you pay only for the new people saved to your CRM.
AI lead generation for recruiters: a BD target list that builds itself
Tell Simi what a channel is for, and she builds your BD target list from across the web, screens every profile against your brief and keeps the list fresh.
How to put your live jobs on your own website, WordPress or not
Show your live jobs on your own website. On WordPress, connect the Recruitly plugin with your public API key. On any other site, paste in an embedded job board.
How to run a daily checklist for your recruitment desk in Loops
Write your desk's morning checks once. Loops gives the team a fresh copy at nine every weekday, everyone marks their own row, and a stuck check goes red with the reason.
How to get job change alerts for the candidates you placed
Turn on job changes in a Loop Channel and Simi checks each person's LinkedIn at the pace you pick. When someone moves, the channel gets a card with three moves.
How to set up a branded candidate portal for your agency
Switch on your candidate portal, give it your name, logo and colour, choose what candidates see, and invite them from their record. Then see what they see.
Security awareness for recruiters: phishing, passwords, 2FA and API keys
A short lesson told through two recruiters: a fake sign-in email, a reused password, a caller posing as support, and an AI agent given an API key. The habits that keep agency data safe.
How to clean your email list automatically before every campaign
Turn on Email List Cleanup in a Loop Channel and Simi checks every address at the pace you pick, moving dead ones to your Email Blacklist so campaigns and drips skip them.
How to set up a client portal where clients review candidates
Switch on your client portal, decide what clients see and do, share a job, invite the hiring manager, and watch them comment, book interviews and propose offers.
Learning from Bullhorn's outage: four things that keep your recruitment CRM running
Emma credits Bullhorn and the people working to bring it back, then shows the four things Recruitly already has in place so an agency is never left without its CRM.
How to book an interview from the job pipeline in Recruitly
Drag a candidate card to the interview stage, or use the card menu, to schedule a video, phone or in-person interview and notify the candidate and client.
How to add companies and contacts to your CRM straight from LinkedIn
Add a company and its people to Recruitly from LinkedIn with the Chrome extension or by pasting a profile URL, with details filled in and optional data enrichment.
Meeting transcripts your candidates and clients can keep and search
Every candidate and client you meet on Loops keeps their transcripts in one place in your agency's brand, and can ask Simi what they agreed.
How to add candidates to a job and move them through your pipeline
Add candidates to a job from your database or from AI Matches, then drag them stage by stage through the recruitment pipeline.
The Recruitly Jobs section: every tool to fill a job, from brief to filled
A tour of the Jobs section: the jobs list, the client brief and scorecard, Promote, the pipeline, AI Matches, LinkedIn Sourcing, applications, job analytics and activities.
How to add a candidate by uploading a CV: CV parsing in Recruitly
Upload a CV and Recruitly parses it into a full candidate profile with contact details, job title, employment history and education, ready for any job.
AI phone system for recruiters: an Aircall and Dialpad alternative built into your CRM
Recruitly's AI phone system lives inside the recruitment CRM, so it briefs you before the call, writes the call onto the record and has the follow-up ready to approve.
Never write a follow-up task again: Simi Decisions knows who is waiting on you
Simi reads every email, WhatsApp, text, LinkedIn message, call and meeting and lists every unanswered question and open promise, with the ones that lead to revenue on top.
How to get AI meeting notes in your agency's own format
Give each call or meeting type its talking points and your own note headings, and Simi writes every meeting up under them, figures as said and every talking point answered.
How to post a job to your careers page in Recruitly
Publish a vacancy to your agency's careers page with one toggle in the job's Promote section, set the pay label and share the job's page link.
Advanced search and AI search: find exactly the candidates you need
Combine filters with is one of, is not one of and has all, search skills across CVs, save searches that update themselves, or describe what you want in plain English.
How to find your way around Recruitly: search, shortcuts, support and learning
Press slash to reach any record or setting, Command J to start anything, build your own menu, get help from Simi who checks your account, and learn with Emma and the Academy.
How to move leads through your BD pipeline on the board
Track every lead on a Kanban board, email them with an AI-drafted message from the card, and move them stage by stage from outreach to won.
How to run meetings and interviews in Loops instead of Teams or Zoom
Pick Loops as the video option on event types, meetings and interviews. Guests join from a link in your agency's name with no app, and Simi's notes land on the record.
Recruitment CRM for agencies: the AI operating system in three minutes
Watch one job go from the client briefing to the placement and the Xero invoice in one system, then see everything else inside Recruitly.
How to send an email campaign to candidates and clients
Pick a template or let AI build one, choose the mailing list and sender, send now or at an AI-suggested time, test it, and track the results on the dashboard.
How to create an email campaign and track every open and click
Design a template, build a mailing list from a saved search or by hand, schedule the send, and track delivery, opens, clicks and bounces per recipient.
How to add and manage notes on any record in Recruitly
Create, manage and organise notes across candidates, contacts, companies, jobs and every other record so the whole team sees the history.
Your Recruitly Home page: meetings, calls, Prep with Simi and your stats
Set up Home with your calendar, booking link and Prep with Simi, then choose the statistics and widgets you want and dig into your pipeline, applicants and interviews.
BD Hub: how to pitch candidates to clients proactively
Use BD Hub to present a candidate to a client as a blind, branded or original CV, choose the documents, set an expiry and send each client their own private email.
How to dictate a task and add a calendar event in seconds
Create a task on a candidate by dictating it, book a calendar event with Teams, Google Meet or Zoom, and log both with an activity type for your KPIs.
From a thin client brief to a submitted candidate in minutes
Record a voice note to create the job, let AI Matches find candidates, and submit one to the client with an AI-written email, all in a few minutes.
How to turn any CV into your agency's branded CV
Find candidates with a CV but no branded CV using Try AI, pick a template, and Recruitly builds a consistent branded CV with your logo, saved as a PDF.
AI Scheduler: a free Calendly alternative built into your recruitment CRM
Connect your calendar, add meeting types, set your hours and share one link. Every booker lands in your CRM as a lead, contact or candidate, with no seat to pay for.
How to submit a candidate's CV to a client from the job pipeline
Drag a candidate to CV Sent, and the CV submit form opens so you can share the candidate with the client in seconds. AI warns you if the fit looks weak.
How to set up the AI phone system: buy a number, make calls, track costs
Buy a phone licence and number, finish compliance, set working hours and call handling, call from any record with AI call prep, and see every cost in usage history.
AI Matches vs LinkedIn Sourcing: two ways to find the right candidate
AI Matches searches the candidates already in your database, free with your subscription. LinkedIn Sourcing finds new people from outside it. How to use both on a job.
How to schedule an interview in Recruitly: three ways
Schedule a candidate interview from the candidate profile, from the job pipeline, or track it in the Interviews module, with the job, candidate and client filled in and calendar invites sent.
AI applicant screening: every CV read and scored the moment it arrives
Simi reads every application against your job the second it lands, scores it out of 100, fills in your scorecard with evidence and builds the candidate record.
How to convert a lead into a deal or a client in Recruitly
Convert a lead into a contact when they become a client, or into a deal with a role, job type and estimated fee when a hiring need appears, then into a job.
Drip campaigns for recruiters: build a sequence, enrol people, track replies
Create a drip campaign with AI, from blank or from a prebuilt template, enrol members, set send windows and reply detection, then track opens, clicks and replies.
How to stack search filters to find exactly the right candidate
Combine expected salary, job title and skills filters to cut hundreds of candidates down to a short list that meets every criterion.
A day in the life of a recruiter: one perm placement from client call to fee
Watch one perm vacancy worked end to end in Recruitly: the client call, the job Simi drafts from it, AI matches, scored applications, CVs to the client, interviews and the placement in Billings.
How to dictate notes on candidate records and skip the typing
Press Dictate on a candidate record, say the note, and Recruitly types it out, ready for an activity type and a reminder.
Interview transcripts: every call with your recruiter, kept for you
Hiring managers, clients and candidates sign in at meet.recruitly.app with a code to see every recruiter they work with, host interviews and read every call.
Branded and blind CVs: how to make both with Brand Builder
Brand Builder turns a candidate's data into your agency's CV template. Make a branded CV with editable fields and a watermark, or a blind CV with identity details removed.
WhatsApp for recruiters: Personal and Business inside your CRM
Link your own WhatsApp with a QR code, or give your agency an official WhatsApp Business line, and message candidates from the record with every message kept for the team.
Every way to submit a candidate to a client in Recruitly
Submit candidates from the candidate record, Engagements, the + New button or the job pipeline, choose the CV and sharing options, and track every send under CV Submits.
What's the cheapest way to research candidates with AI?
The same 100,000 web searches cost anywhere from nothing to $690 a month, and the cheapest line is rarely the cheapest way to get a candidate researched. Thirteen providers compared on their published prices, and what to ask before you look at the price.
Recruiter follow-ups: Simi Decisions vs Loop Actions
A Simi Decision is a candidate, client or lead waiting on your agency. A Loop Action is a promise between recruiters. Follow one client request to see both at work.
How to add contacts to a drip campaign in a few clicks
Enrol one contact from their record, or many from the list, into an automated drip campaign, and customise each step before they start.
How to find a candidate by something you wrote in a note
Search only the notes field to find the candidate behind a remembered phrase, and filter by who wrote the last note and when, with no Boolean search needed.
AI meeting assistant for recruiters: an Otter and Fireflies alternative
Generic note takers leave the summary in their own app. Simi files every meeting on the client, candidate and job, names every speaker and drafts the job from a client brief.
How to let your client host the interview with a Host PIN
Give your client a Host PIN for a Loops interview so they run the call without you. They let the candidate in, can remove a guest, and Simi still takes the notes.
Leads and deals in a recruitment CRM: from prospect to client
Leads are cold prospects, deals are interested ones with a likely hiring need. How to work both in Recruitly, convert at the right time and read the weighted forecast.
How to import candidates from LinkedIn into Recruitly with the Chrome extension
Install the Recruitly Chrome extension, open a LinkedIn profile and add the candidate to your CRM, filled in from the profile and straight onto a job.
How to approve or reject job applicants in seconds with AI assessment
Simi compares every applicant's CV with the job's required skills and qualifications and writes an assessment, so you can reject with a reason or approve in seconds.
Is AI accurate enough to change your CRM?
The number that tells you whether AI is safe to change your CRM is how often it is wrong while sure of itself. This is how we test every model that can touch a Recruitly record, what they scored, and how to put the same question to any vendor.
How to link your WhatsApp to Recruitly with one QR scan
Activate WhatsApp Personal, scan a QR code from Linked Devices, set activity logging and privacy, and message candidates from their record with every message logged.
For clients: how to host an interview your recruiter booked
Your recruiter's invite has the meeting link and your Host PIN. Join as host, let the candidate in, remove anyone who should not be there, and Simi takes the notes.
Had a meeting on Loops? How to find every transcript in one place
Go to loops.recruitly.app, sign in with your email and a code, and every Loops call from every agency is there to read and ask Simi about.
Loop Channels: talent pools that keep themselves up to date
Describe a talent pool in one sentence and Simi keeps it current from your CRM. Your team talks about it in one place, reaches it with one campaign and hears about job changes.
How Recruitly protects your agency's data, layer by layer
Cloudflare in front, compulsory two-factor sign-in, zero trust inside, live copies in Finland and Germany that never leave the EU, undeletable backups in Frankfurt and checks every two minutes.
How to use Loops, the team chat built into your recruitment CRM
Chat with colleagues next to your records: tag candidates, clients and jobs with @, hand over Simi Decisions, ring the loop with one tap, and let Simi keep every promise.
How to tell if your recruitment CRM is still being built
Every recruitment CRM looks capable on a demo, because a demo shows the parts that were finished. Five questions tell you whether anyone is still working on it, and we answer all five about ourselves with numbers you can check.
Xero integration: connect Xero and raise invoices from your recruitment CRM
Connect Xero from the Marketplace, set invoice defaults, raise invoices from a company or a placement, and reconcile Xero invoices on your dashboard.
How often does Recruitly ship?
Every week, and we write down what changed before it goes out. Here is one ordinary week in full, including the parts that are not flattering, why the least glamorous number on the page is the one I would look at first, and what a stalled product looks like from the outside.
How to put your agency's brand on your video meetings
Connect your own meeting address with one CNAME record, show your Brand Kit logo, colour, name and favicon to guests, and send invites from your verified senders.
We put a decision model in production the day it was released
TypeSafe released a new kind of AI model today. It does not write text. It answers typed questions with a choice and a probability, in about half a second, for a few cents per thousand decisions. It is already making decisions inside Recruitly, and this is how we wired it in.
How to share passwords and keys safely with your team
Send a password once, sealed and readable for thirty seconds, or keep team logins in Secrets with named access, approvals for sensitive ones and a full trail.
Why the AI in your ATS gets things wrong
Not because the model is stupid. Because almost nobody gives it a way to say it does not know, and a system that must always answer will always answer, including when there is nothing to answer with. Here are the three causes, how to tell which one you have, and what a product that got it right does instead.
We built our own AI voice-over for a few cents a minute
Our team records every Recruitly tutorial in their own voices, and a dubbing tool used to turn those recordings into a native US or UK voice. We replaced it with our own in a day. Three days in, the team has run 52 takes and 95 minutes of finished narration through it, for a few cents a minute.
How to email any candidate or contact from a template
Store your templates in My Templates, then open any record, click Use Template in the compose window and send with a live preview.
How to teach Simi the names your agency uses, so transcripts spell them right
Fix a misheard name once with Correct this on a transcript, and Simi spells it right on every Loop call, phone recording and recap after that.
How to tell if a vendor's AI is real
Every recruitment CRM on the market now says it has AI, so the claim has stopped carrying information. Four questions separate the products where somebody built something from the products where somebody wired a chat box to a text field, and you can ask all four on a demo call without knowing anything technical.
Which recruitment CRM has the best AI?
Every product in this market now claims AI, so the claim has stopped carrying information. Four tests separate the ones who built something from the ones who added a chat box, you can run all four yourself, and none of them requires you to understand how any of it works.
A 10x recruiter runs a hundred jobs
One job cannot go faster than its client. One person can run ten times as many of them. The only thing that ever stopped you was the admin, and that is the part a machine is good at.
Spec CVs to clients with AI: Simi finds the clients and writes the pitch
Start a spec send in BD Hub and Simi suggests who to pitch, the roles they fit and the clients who hire people like them, writes each pitch and sends a blind CV behind a tracked link.
The pipe doesn't care where you widened it
What happens to a recruitment agency when everyone rushes to bolt AI onto one part of the process, and why the bill always lands on the person with the least time.
How to put a value and win probability on every recruitment deal
Give each deal an estimated fee and a winning probability, track it on the Kanban board, and add a dictated note when the client agrees so it can become a job.
How to save a candidate shortlist to a folder and come back to it
Filter candidates, tick the ones you want, add them to a new or existing folder, and reopen the folder any time from the Folders filter.
Which recruitment CRM is the most advanced?
Advanced is the word every vendor uses and none of them define. Here are four measures that actually mean something, how to check each one in about five minutes, and our own scores with the workings shown.
How to dictate a note and set a follow-up reminder in Recruitly
Open a contact, dictate the note instead of typing it, and set a reminder for the follow-up. The note holds the context and the reminder makes sure it happens.
Justifying your fee when you use AI
Clients have worked out that you are using AI and some of them have concluded that your costs went down, so your fee should too. The answer is not to hide the tooling. It is to be first to the conversation, and to price the part of the service that AI made more valuable rather than less.
AI note taker for recruiters: every call and meeting written up in your CRM
Simi is on every call and joins Teams, Google Meet, Zoom and Webex. She preps you, takes the notes, files them on the client, candidate and job, and lines up the next steps.
How to find candidates within a radius and save the search
Filter candidates by geolocation around a city, state or postcode, choose a radius, and save the search for your team to rerun in one click.
10 best recruitment CRMs in 2026, and why Recruitly is number one
Ten recruitment CRMs side by side. Recruitly came out on top in every area. Here is what the other nine will not tell you in the demo.
How to send a contract for e-signature straight from the record
Send contracts and agreements for signature from any record with DigiSign, place signature fields in the PDF editor, and track, remind or revoke every request.
Does my recruitment agency need an AI strategy?
You need three decisions, and they take an afternoon rather than a quarter. Here is why the closing window you keep hearing about does not exist, where this actually shows up in your P&L and where owners keep looking for it in vain, the expensive mistake being made across the industry right now, and what to say to your team, your clients and anybody who might buy your business.
How to screen job applications and approve the best into your pipeline
See every application from your job boards in one list, check the AI match, and approve strong applicants straight onto the job's pipeline with a stage, source, folder and tags.
What makes recruitment software easy to use
Every vendor claims their product is intuitive and nobody says what they mean by it. Ease of use is measurable, it is mostly about how many steps sit between a consultant deciding to do something and it being done, and you can test all of it before you sign anything.
Call and meeting recaps: every conversation written up, with the admin drafted
Recaps keeps every call and meeting. Simi writes each one up, reads the mood, answers questions from the transcript and drafts the record updates, tasks, notes, jobs and emails.
Is Recruitly any good?
People ask this of ChatGPT and of their network long before they ever ask us, so here is our own answer with the weaknesses left in, including four things we are not good at and three kinds of agency who should buy something else.
Video meetings for recruiters: guests join from a link, Simi takes the notes
Loops meetings is the video room inside Recruitly. Guests join in the browser with no app, wait in a lobby, and Simi's notes land on the candidate's record.
What a recruiter is worth now
More, and considerably more. The judgement that used to reach ten situations in a week now reaches a hundred, because the work sitting on top of it stopped being a person's problem. That changes billings per head, and it raises a question most agencies have not yet answered honestly, which is who gets to keep the difference.
How to connect Recruitly to Claude and update your CRM by asking
Add Recruitly as a custom connector in Claude, sign in, allow AI changes in User Management, then create candidates, add clients and update fields just by asking.
Questions to ask a recruitment software vendor
A demo is a guided tour of the parts that are finished. These are the questions that show you the rest, what a straight answer to each one sounds like, and how to check the answer yourself before you sign anything.
Submit CVs to clients with AI: cover email written, checks done, replies read
Tick your shortlist and choose Submit to Client. Simi writes the cover email, leaves out weak fits, checks what the client will see, and reads the client's reply for you.
What AI-native actually means in recruitment software
The phrase sits on almost every recruitment technology website and on most of them it is decoration. Here is a definition with edges on it, the four checks that tell you which side of the line a product is on, and why the distinction is worth money rather than argument.
How to connect Recruitly to ChatGPT and update your CRM by asking
Add Recruitly to ChatGPT as a custom MCP plugin, sign in, allow AI changes, then create candidates, add clients and update fields just by asking ChatGPT.
How to find candidates fast with a keyword search
Type a skill, job title or company into the Candidates search box and Recruitly searches your database as you type.
Blind CVs: share the candidate and protect your placement fee
A blind CV hides the candidate's name, contact details and identifiers so a client can judge the profile without going around your agency. Here is how to make one in seconds.
Signs your recruitment software is outdated
Software rarely stops working in a way you can point at. It gets slowly worked around instead, until the workarounds are the job. Here are the signs, and how to check each one against your own agency this week.
How to create a placement from the job pipeline, with fee and guarantee
Move a candidate to the placement stage, click Create Placement and the form fills in the candidate, job and fee. Add salary, start date and a rebate or replacement guarantee.
Is WhatsApp charging for messages now?
From 1 October 2026, yes, but only on one of the two ways a message can leave your agency. Here is exactly what Meta has changed and when, sourced from Meta's own documentation, which route your messages take, what it will cost, and what to check before the end of September.
API Exchange Pro: LinkedIn search capture, connections and AI job matches in Chrome
Install the Pro Chrome extension, connect your Recruitly account, get AI job matches on every LinkedIn profile, import your connections and capture whole LinkedIn searches.
How to let your other tools post into team chat with a webhook
Add a webhook to a loop so your timesheet app, website or Zapier posts messages, heads ups and celebrations into it, and turn it off or delete it any time.
How AI changes a recruitment desk
Not by removing recruiters. By removing the admin that decided how many jobs one person could hold. Here is what a desk actually looks like now, hour by hour, which work disappeared, which work grew, what is on the desk that did not exist two years ago, and why the recruiter at the centre of it is worth more than they have ever been.
AI email designer: campaign emails designed by Claude or ChatGPT in your brand
Recruitly writes Claude or ChatGPT the instructions with your logo, colours, fonts and house style. Paste the result back, preview on desktop and phone, and send.
Why your top biller won't use the AI
The consultant who bills the most is usually the last one to adopt anything, and it is treated as a personality problem. It is almost never a personality problem. They have a system that works, you have handed them one that is worse for their specific week, and they have done the arithmetic faster than you have. Here is what they are actually seeing, and how to fix it without a mandate.
Pipeline stage automations: move a candidate and the next step opens
Turn on a stage automation and moving a candidate to Interview opens the interview scheduler, while moving them to CV Sent opens the CV submit dialog.
What does a 10x recruiter actually do differently
The consultants I watch place three or four times what the person at the next desk does, and they do not work longer hours or talk to more people. They spend the same hours on different things, and the difference is countable.
How to raise an invoice from a placement in Xero, QuickBooks or FreeAgent
Create an invoice from a placement through your connected accounting app, filled in from the placement, or record one manually with a document and a paid flag.
How many tools does a recruitment agency need?
Most agencies pay for somewhere between eight and fifteen pieces of software and use four of them properly. Here is how to work out what you actually need, what each extra tool costs you beyond its invoice, and which things are worth keeping separate.
How to set recruitment KPIs for your team, or let AI suggest them
Assign KPIs to a team or a user with weekly or monthly targets, or give AI your annual revenue target and it suggests achievable KPIs for the whole desk.
How to find and merge duplicate candidates in a few clicks
Use the Duplicate candidates system filter to list every duplicate, pick the records, choose the one to keep and merge them.
What a new consultant should learn in their first 90 days
The induction most agencies still run was designed for a desk that no longer exists. It spends week one on software mechanics and month one on sourcing technique, which is training for the part of the job that a machine now does before lunch. Here is what to teach instead, in what order, what to stop teaching altogether, and how to tell at day 90 whether it worked.
What is Recruitly built on?
A plain account of the technology under a recruitment CRM, what each choice means for the agency using it rather than for an engineer, the part of our own product that is nearly a decade old, and the five questions worth asking your own vendor about theirs.
Why recruiters hate their CRM
Consultants do not dislike software in general. They dislike a system that takes time out of their day and gives it to somebody else's report. Here is where that feeling actually comes from, and which parts of it a change of vendor would fix.
AI team chat for recruiters: Loops, one brain for your whole team
Loops is where your recruitment team actually works: chats, channels, projects, calls and client meetings beside your records, with Simi taking the notes and turning every promise into an action.
How to view and manage every job application in one place
Review applications with Simi AI assessments, filter them, approve or reject, and move candidates into your pipeline, all from the Applications list.
Is AI making recruitment slower
Yes, in the one section that sets the clock, and the slowdown is invisible on every dashboard you own. AI made the front of the process faster and the client's part of it narrower, and the client's part was always the part that decided how long a hire takes.
How to build a recruitment pipeline workflow for every kind of job
Create separate pipeline workflows for perm, temp or any process, add your own stages with colours, pick up to twelve, and apply a workflow to a job or make it the default.
How to spec a CV to a client before they even ask
Spot a hiring signal, send a blind CV from BD Hub with an AI-drafted email and a viewing expiry, and watch the card move as the client views it and says yes or no.
Which AI models does your recruitment CRM use?
It is a fair question, your clients are starting to ask you a version of it, and the way a vendor answers tells you more about their engineering in four minutes than an hour of demo does. Here is why it matters commercially, what a real answer sounds like, and what we would say if you asked us.
What to measure on an AI desk
Activity metrics stopped meaning anything the moment a machine started producing the activity. Counting calls, CVs sent and candidates added now measures your software rather than your consultants. Here is what those numbers became, what replaces them, and how to tell a good desk from a busy one.
The hidden costs of a recruitment CRM
The per-seat price is the part of the bill that gets competed down, because it is the part buyers compare. Here is everything else that turns up in year one, where each item hides, and how to put your own number on it before you sign.
The AI features a recruitment CRM should have in 2026
Every CRM now has a chatbot in the sidebar and a button that writes a job advert. Those were the easy part. The features worth paying for in 2026 are the ones that take work off a consultant's desk without putting a guess into your database.
Can AI do candidate screening calls
It can dial, ask the questions and score the answers, and the technology for that is a commodity now. It stops hearing anything once the candidate is reading their answers from an AI of their own, which is why the screening call inside Recruitly is the recruiter's, with the AI on either side of it and never in the middle.
When a client says they can use AI instead of an agency
It is happening on calls right now and most consultants are answering it badly, because the instinct is to defend the agency. The winning answer is to agree with the part that is true, then show them the part of hiring that AI has made harder rather than easier. Here is the argument, the numbers to have ready, and what to say when it comes up mid-call.
Can you trust AI to update your CRM records?
Yes, under three conditions, and almost no product in this market meets all three. Here they are, how to check each one before you switch anything on, which fields to let it write and which to hold back, and how to roll it out without spending a quarter finding out you got it wrong.
Why recruitment CRM pricing is so confusing
The number on the website is one of about five numbers that decide what you pay, and the other four are the ones that move. Here is how to get every quote onto the same page so you can actually compare them.
Which recruitment tasks should I automate first
Scheduling, because it is the part of your service the client touches. Then the chasing, then the CV admin, then the paperwork. And two things I tell every agency to keep by hand, whatever the vendor says.
Am I falling behind if I'm not using AI?
Almost certainly not, and the people making you feel that way are mostly selling something. Here is where the anxiety actually comes from, what has genuinely changed on a recruitment desk and what has not, why the parts of your job that only a person can do have become more valuable rather than less, and an honest test so you can check rather than worry.
Do you pay extra for AI in recruitment software?
Usually yes, and the part that matters is not whether you pay but how the charge is shaped, because that decides whether your consultants use the thing you bought.
Will AI replace recruiters?
No. And not in the hedged way that sentence is usually written, where somebody says no and then spends two thousand words implying yes. Here is the mechanism behind the answer, the four things a machine cannot do on a desk and why, the one group of recruiters who genuinely should be worried, and what the next decade looks like for everybody else.
All-in-one recruitment CRM or best-of-breed?
The honest answer is that best-of-breed wins on any single tool and loses on the whole desk, and the reason is a cost nobody puts on an invoice. Here is the case for the other side made properly, the line that actually decides it, where an all-in-one genuinely fails, and four questions that tell you which side your agency is on.
Is it safe to let AI read candidate CVs?
It can be, and whether it is depends on four things you can ask any vendor about in ten minutes: where the CV goes, whether it is used to train anything, what the software is allowed to decide on its own, and what it does when it is not sure.
Why are my candidates still dropping out after adding AI
Candidates leave at the same point they always did, while they wait for your client to decide, and the AI you added made that wait longer. Here is where the leak sits on the desks I watch, and the four fixes that closed it.
How long does it take to switch recruitment CRM?
Anybody who gives you a number before seeing your data is guessing, including this article. What follows is the set of phases a switch is actually made of, what decides the length of each one, and how to build a timeline for your own agency that survives contact with reality.
Does AI candidate matching actually work
It works at one job and fails at a different one, and most vendors sell the second as if it were the first. A match score measures how alike two documents are. Placing someone needs to know things that are in neither document. Here is exactly what the number is made of, from someone who built one.
Is Recruitly secure?
A straight answer to a question that usually gets a brochure, written so you can hand it to a client who is asking about their candidates' data, and so you know what to ask every other vendor on your list.
Does it matter if a CV was written by AI?
Mostly no, and the reason is more useful than the answer. A CV was always a marketing document written to get somebody a conversation, and the only thing it was ever good for was deciding who to talk to. What has genuinely changed is that it now carries less signal than it used to, which means the conversation carries more, and the person having that conversation matters more than they did.
Can I get my data out of my recruitment CRM?
Almost always yes for the names and the basic fields. The real question is which of the other six categories come with them, in what shape, and whether you can prove it before the week you actually need it.
Why your team is more tired since you added AI
You removed hours of admin and your consultants are flatter than they were. That is not ingratitude and it is not a performance problem. The work you took away was the low-intensity work that sat between the hard things, and what is left is a denser day than the one before it. Here is the mechanism, the arithmetic most owners are getting wrong, the metric that catches it before somebody resigns, and what to do about it.
What AI cannot do on a recruitment desk
Not a list of soft skills. Six things a machine cannot do, each with the technical reason it cannot, so you can tell which limits are temporary gaps that will close in a year and which are permanent features of how this technology works.
Should a recruitment agency build its own software?
Almost never the whole system, and quite often a thin layer on top of one. Here is what building actually commits you to, written by someone who does this work for a living.
Why recruiters only use a tenth of their CRM
Most of what you pay for was never switched on, never appeared on the screen a consultant lives in, or was taught once on a day nobody could absorb anything. All three are fixable without changing system.
Is AI sourcing worth it for a small agency
For a desk of two or three consultants the answer is yes, on one condition that the vendors leave out of the demo. You source to what your clients can decide on this week, and you let the AI do the finding rather than the flooding.
What a recruitment tech stack costs per recruiter
Most agencies know their CRM bill and almost none know their stack cost. Here is a worksheet that gets you a defensible number per head in about an hour, including the three costs that never reach an invoice and are usually larger than the ones that do.
Why AI screening did not reduce my workload
Most of what is sold as AI screening takes everything in, attaches a score, and passes everything through. The count coming out equals the count going in, which means the work you were told would disappear has been relabelled and handed to whoever sits after the screen.
What skills does a recruiter need now?
The same ones, applied far more often than before, plus three that genuinely did not exist as separate skills two years ago. The half nobody writes about is what stopped mattering, and that is where most training budgets are still being spent. Here is the honest list, what each skill is worth on a modern desk, and how to build the new ones without becoming technical.
What to look for on a recruitment CRM demo
A demo is a guided tour of the parts that are finished, given by the person who knows them best. Here is how to turn one into an actual test, what to insist on doing yourself, and the handful of questions that reveal more than the hour before them.
What to do with the hours AI gives you
The hours arrive whether you have planned for them or not. Most agencies put them straight back into sourcing, which makes the desk busier and leaves the placement count exactly where it was. Here is why that happens, where the hours are genuinely worth something, and how to decide before they turn up rather than after.
How much time recruiters lose to bad software
Nobody can tell you the figure for your agency, because the losses are made of seconds and no system records them. Here is how to measure your own number in a week, and what to do with it once you have it.
Why is your recruitment CRM so slow?
Almost never your internet and almost never your laptop. Four causes explain nearly all of it, three of them are decisions somebody made rather than problems that can be tuned away, and you can work out which one you have in an afternoon with a stopwatch.
Is Recruitly right for a small agency?
Often yes, and there are three kinds of small agency we are plainly the wrong choice for. This is the version of the answer I give on a first call, including the part where I tell people not to buy.
AI recruiting tools not increasing placements
Every agency owner I have spoken to this year bought at least one AI tool, and almost none of them can point to a placement it produced. There is a sixty-year-old piece of queueing maths that explains why, and no vendor will show it to you.
How to choose a recruitment CRM
A buying process that takes about three weeks, avoids the traps that catch most agencies, and gets you an answer you can still defend in year three.
Where is your candidate data stored?
Your CRM vendor can answer for two of the places it lives. The rest are copies your own agency made, and a client questionnaire will eventually ask about all of them.
How many jobs can one recruiter handle with AI
The number I hear at onboarding is ten to fifteen. The number I watch good desks reach a few months later is fifty open and climbing, and the gap between the two is decided by what the AI is pointed at.
How to run fifty open jobs without dropping any
At ten live jobs you hold the whole desk in your head and it works. At fifty it does not, and the failure is quiet: nothing crashes, a few roles just go cold while you are busy. The skill that replaces memory is deciding, every morning, which three jobs deserve the next hour. Here is how that decision actually gets made.
Why consultants keep a private spreadsheet
Every agency has one, usually several, and they are almost never an act of disobedience. A private spreadsheet is a precise map of everything the system does not do, does not do fast enough, or cannot be trusted to have got right. Read properly it is the most useful document in the building. Banned, it takes its information with it.
Is recruitment a good career now?
Yes, and it is a better career than it was five years ago, for a reason nobody puts on a job advert. The admin that made the first two years miserable has largely stopped being a person's job, and the things that make somebody exceptional at this work now get the whole week rather than whatever was left on a Thursday afternoon. This is written for two people at once: someone deciding whether to start, and the agency owner deciding how to hire and train them.
Why we made our AI copilot ask before it does anything
Our AI copilot drafts every email, update and pipeline move, then waits for you to confirm. Why we refused to let it act on its own.
The UAE just wrote agentic AI into a government mandate
The UAE folded three bodies into one authority for AI and data, and wrote agentic AI into its remit. A builder's read on why that matters.
The numbers that actually run a recruitment desk
A recruitment desk is a throughput business with a cash lag. The five questions a forecast won't answer, and the statistically honest way to read each.
How the weighted forecast on your jobs dashboard is calculated
A line-by-line walk through how the Jobs dashboard forecast turns pipeline stages and fee schedules into a revenue number you can audit.
A candidate who calls you back is worth fifty cold matches
Why the agencies that grow work their warm database instead of firing cold AI sequences at strangers all day.
AI hiring law in the USA: no federal Act, only a state patchwork
There is no US AI Act. There is NYC Local Law 144, the California ADS regulations, and the delayed Colorado AI Act. Heres what each one means for recruiters.
AI hiring law in the UAE: no Act, but plenty of rules
There is no UAE AI Act regulating recruiter AI. There is the PDPL, the UAE Labour Law, DIFC and ADGM data laws, and the foreign laws that follow your placements.
AI Act for recruiters: where the rules apply in 2026, country by country
No single global AI Act. A country-by-country guide for recruitment agencies, sourced from primary government and regulator pages.
Ontarios AI hiring disclosure rule: what changed on 1 January 2026
If you use AI to screen Ontario applicants, your job posting must say so. The simplest hiring AI rule of any jurisdiction we cover.
How sourcing platforms keep working as LinkedIn tightens API access
The LinkedIn API is OAuth-only. Public profiles are gone. So how do sourcing platforms still ship? The layered architecture behind every modern candidate index.
EU AI Act for recruiters: what August 2026 actually means
The dates that matter, who carries what obligations, the fines, and why this catches UK and Dubai agencies too.
AI hiring law in the UK: no Act yet, but the ICO is already enforcing
The UK has no AI Act. The Information Commissioner has already written to sixteen organisations using AI in recruitment. Here is what the regulator expects.
South Koreas AI Basic Act for recruiters: what changed on 22 January 2026
The first comprehensive AI law in Asia is now live. What it means for recruitment agencies placing into Korea, and the grace period catch.
How we figure out two candidate records are the same person
Inside Recruitly's entity-resolution stack: which signals we trust, what wins when they disagree, and why dedup matters at 50,000 records.
The candidate experience scorecard for your agency
Most agency directors think their team is not the one ghosting candidates. Most are wrong. Five checks to run this quarter.
How we picked the best OCR for reading CVs at scale
We tested six OCR engines on real candidate CVs to find the one that does not break emails, phone numbers, and umlauts. Here is how it went.
Why we are building a phone system inside Recruitly
Recruitly integrates with every major phone system. We are building our own anyway. Here is why a CRM should own the call.
Your agency's biggest untapped asset is your team's LinkedIn network
Twenty recruiters, thousands of connections each. 200k warm paths to candidates sitting there invisible. We just made them visible.
LinkedIn + Your Database = Winning Combination
LinkedIn is where you find people. Your database is where you keep the context.
GDPR compliance for recruitment agencies
GDPR for recruitment agencies in plain English. What you actually need to do, what you can skip, and how to automate it.
Why we built a OneUp Sales alternative
Leaderboards should live where your data lives. Here's why we built them into the CRM instead of selling them as a separate tool.
What happens when you leave your desk rental agency in Dubai
The 30-day visa window, client ownership, and how to transition without burning bridges.
How to scale a recruitment agency from 1 to 50 consultants
What actually happens when you grow a recruitment agency from 1 to 50. The stages are real and each one can kill you.
How to get your first 3 clients in Dubai within 60 days
Week by week. Who to call, where to go, what to say.
Solo recruiter moving to Dubai: the realistic guide
You don't need £100k. But you do need a plan. Here are your actual options.
How to negotiate your desk rental deal in Dubai
Most solo recruiters accept whatever they are offered. Here is what is actually negotiable.
Temp and contract staffing software guide
What staffing software needs to handle for temp and contract placements. Most CRMs get this wrong.
How to manage multiple clients as a recruitment agency
How to manage 8+ recruitment clients without dropping the ball. Segment, prioritise, and set the right cadence.
UAE recruitment compliance: WPS, MOHRE, and labour law basics
The compliance stuff nobody explains properly until you get fined for it.
How we built a Data Agent that cleans millions of recruitment records
Thousands of agencies. Millions of records. Every change tracked, auditable, reversible. Here's how we built it.
Recruitment KPIs and reporting — what to track
The 5 recruitment KPIs that actually predict agency growth, and how to stop wasting time on vanity metrics.
Dubai recruiter salaries: employed vs going independent
The actual numbers. What employed recruiters earn at big firms in Dubai vs what independents take home.
How to recruit across the GCC from Dubai
Six countries, one office. How Dubai-based agencies cover the entire Gulf.
Best recruitment software for UK agencies
What UK recruitment agencies should actually look for in software. From someone who built one in Manchester.
How to win recruitment clients in Dubai when you have no local network
You just landed in Dubai with zero contacts. Here is how to build a client base from scratch in the first 90 days.
Your recruitment agency stopped growing. Here's what's probably going wrong.
I work with hundreds of agencies. The ones that plateau almost always have the same five problems.
Recruitment CRM with built-in email and SMS
Your CRM should send emails and SMS natively, not force you to switch between five different tools.
Why recruitment agencies fail in Dubai
We've watched agencies set up in Dubai and close within a year. The reasons are always the same.
WhatsApp for recruitment — how to use it legally and effectively
Candidates reply to WhatsApp in minutes, emails in days. Here is how to use it properly and legally.
Recruiting during Ramadan in Dubai: what changes and how to plan
Working hours drop. Hiring slows. But if you plan ahead, Ramadan doesn't have to kill your quarter.
How to automate your recruitment workflow
Automate the 50 repetitive tasks that eat 2 hours of your day. Keep the human work human.
Dubai vs London: how recruitment actually works differently
Same job title, completely different game. What changes when you recruit in Dubai instead of London.
How to start a recruitment agency in 2026
Everything you actually need to know before you hand in your notice and go solo.
Best recruitment CRM for executive search firms
Executive search needs a CRM built for long cycles, deep relationships, and confidentiality. Most recruitment platforms treat it as an afterthought.
Moving to Dubai as a recruiter: the complete checklist
Everything you need to do before, during, and after your move to Dubai as a recruiter. Specific costs, timelines, and steps.
How to start a recruitment agency in Dubai
We're based in Dubai. We've watched hundreds of recruiters set up here. This is what actually works and what catches people off guard.
How to build a candidate database from scratch
Your candidate database is the most valuable thing you own as a recruiter. Here is how to build one from zero.
The recruiter's guide to Dubai neighbourhoods
Where to live based on your budget and which freezone you picked.
JobAdder alternatives — migration guide
Outgrowing JobAdder? Here is what the migration actually looks like and what to expect on the other side.
The Dubai recruiter's tech stack under AED 500/month
Everything you need to run a recruitment desk in Dubai for less than the cost of a Friday brunch.
LinkedIn Recruiter alternatives for sourcing candidates
LinkedIn Recruiter costs over $10,000 a year per seat. Here are sourcing alternatives that work just as well for less.
How to recruit for Saudi Arabia from Dubai
Vision 2030 is creating massive hiring demand in Saudi Arabia. Here is how to serve that market from your Dubai base.
Recruitment agency fees in 2026: what to charge your clients
The actual numbers, not a vague range. Perm, temp, contract, retained, and what affects your rate.
Best ATS for small recruitment agencies
Small agencies need an ATS they can set up in a day and actually use. Most enterprise tools are overkill.
Freezone comparison for recruitment agencies: DMCC vs IFZA vs RAK vs DIFC
Four freezones, four different price points, four different trade-offs. Here's which one to pick.
Vincere alternatives — migration guide
Thinking about leaving Vincere? Here is what the switch actually involves, step by step.
ATS vs CRM — what's the difference and which do you need?
I built both sides of Recruitly. Here is what ATS and CRM actually mean, and why the distinction barely matters anymore.
WhatsApp anyone from your CRM in 10 seconds. No approvals, no fees, no nonsense.
Scan a QR code. Use your own number. Every message logged automatically. That simple.
How recruitment agencies in Dubai actually make money
The real P&L. What a Dubai agency bills, what it costs, and what's left.
Why your recruitment CRM needs to understand the Middle East
Most recruitment CRMs were built in Boston or London. If you recruit in the Gulf, here is everything they get wrong.
AI in recruitment — what actually works in 2026
We built AI into a recruitment CRM. Here's what actually works, what's hype, and what we'd skip.
Recruiting in the UAE: sectors, salaries, and what clients expect in 2026
A practical breakdown of UAE hiring sectors, salary ranges in AED, and what clients actually want from recruitment agencies in 2026.
Best recruitment CRM for staffing agencies
What staffing agencies actually need from a CRM, and why most platforms get temp desks completely wrong.
Bullhorn alternatives — migration guide
We've migrated dozens of agencies off Bullhorn. Here's what the move actually looks like.
How to choose a recruitment CRM in 2026
What we'd check if we were choosing a recruitment CRM today.
Why we built Recruitly in Manchester and moved to Dubai
We started in Manchester. Grew through UK agencies. Moved to Dubai in 2025. Here's why.
Everything here is about running a better desk
The product it comes from is free to start on. No card, no call, and the same platform the paid plans get.