Simi knows who is waiting on you, and what each reply is worth.
Simi reads every email, WhatsApp, call and meeting with your candidates and clients and keeps the list for you, ranked by revenue. Nobody on your team types a follow-up task again.
The whole agency on one screen
Everyone waiting on you, ranked by what makes you money.
A client who wants two more CVs before he books interviews sits above a contact who wants an invoice sent again. Simi works that out for every question nobody has answered and every promise your team has not kept yet.
Every message, as it arrives
Simi reads all of it, and she understands what she is reading.
She works out which job and which candidate a message is about, where that job now stands, what has changed, and whether someone is now waiting on you. That last answer is the list you see. We built the reading first, which is why the list is right.
After every conversation
If you are still creating tasks, your CRM is letting you down.
A client asks for something on a call and a candidate asks for something on WhatsApp ten minutes later. A CRM that waits for you to type has no idea either of them happened until you stop recruiting and write it down, and the ones you forget to write down are the ones that cost you the placement.
Tuesday, 09:12 · a call ends
New taskJames Holroyd, Clifford Chance
“Send me two more before I book anyone in.”
What you do next
- Open Tasks and start a new one.
- Type “Send James two more Legal Secretary CVs”.
- Guess a due date.
- Find James and link the record.
- Do the same for the start date Grace asked about.
- Remember to tick both when they are done.
Every call, every email and every WhatsApp, for every consultant, for as long as you run the desk that way.
The same morning with Simi
Simi reads it as it arrives and puts it on your list.
She looks for two things in every conversation: a question from a client, candidate or lead that nobody has answered, and a promise one of your team made that is still open. Most messages need nothing from you and never reach the list. When your reply goes out, Simi reads that too and closes the card herself.
09:12 · Email · They asked
James asked for two more Legal Secretary CVs before he books the interviews
09:40 · WhatsApp · They asked
Grace asked whether Clifford Chance can move her start date to 3 November
10:05 · Call · We promised
Sarah promised Helen the signed terms for the Operations Manager role by Friday
11:30 · Email · You replied
You sent James the two CVs. Simi read the reply and closed his card.
Most important first
Sorted by what pays, so the offer comes before the invoice.
Simi reads what each person is waiting for and marks it. You open the window on Monday morning and the offers, the interviews and the new vacancies are already at the top, with everything overdue called out in red.
Leads to revenue
RevenueSettling it moves a hire or a piece of new business forward.
- An offer or a start date
- An interview to book
- CV feedback
- A new vacancy
- A fee or terms question
Hannah asked if Oliver Hughes would accept £62,000 with a car allowance
Needs an answer soon
SoonThey gave a date, they are chasing, or your own promise is overdue.
- “By Thursday, please”
- “I asked last week”
- A promised date that has passed
Daniel promised Elena feedback on the three Design Engineer CVs by Monday
Can wait
Real, and on the list, and not what you should open first.
- A copy of a document
- An invoice sent again
- Routine admin
Freya asked for the September invoice again, with the purchase order number on it
Hannah asked if Oliver Hughes would accept £62,000 with a car allowance
“We can stretch to 62 with the car. Would Oliver take that? I need to tell the board by Thursday.”
They asked · Email · Offer or placement · due Thursday
One card, one person
Their own words are on the card, so you answer in ten seconds.
You see what they said, where they said it and when they need it by. Reply opens their record. Send the reply and Simi closes the card herself. If she ever raises something that was never a real request, hold Not real and she will not raise it again.
The Simi Decisions window
Ask it anything a manager would ask on a Monday.
Importance
Leads to revenue, Needs an answer soon, Can wait, Overdue. Tick one and that is your morning.
Who is waiting
Clients, candidates or leads, with how many of each.
Asked or promised
The questions they asked you, or the promises your team made.
What it is about
Interviews, offers, CV feedback, new jobs, fees. Simi names the topic on every card.
Mine or the whole team
Your own desk, or every consultant in the agency.
One click from anywhere
The gavel in the top bar carries your count on every screen.
If you run the agency
See who is keeping clients waiting before the client tells you.
Switch from Mine to The whole team and every open question and every open promise across the agency is in front of you, each with the consultant who owes it. One click turns the list into a board of who owes the most, so the conversation you have on Monday is about the four overdue ones and whose they are.
Who owes the most
WaitingOverdue
- 1Daniel BrooksMost waiting14
3 overdue
- 2Sarah Whitman11
1 overdue
- 3Katie Sullivan9
- 4Matthew Hale8
- 5Emma Larsen6
What you stop doing
A follow-up task is a note to yourself about something a person already told you. Simi was in the conversation, so she keeps the note, and you get the time back for the calls that fill jobs.
Meet Simi| Simi Decisions | A task list you type | |
|---|---|---|
| Who writes it | Simi, as the message arrives | You, after every conversation |
| What it covers | Every email, WhatsApp, SMS, LinkedIn message, call and meeting | Whatever you remembered to type |
| The order | What leads to revenue first | A due date you guessed |
| When it closes | When they get their reply | When you remember to tick it |
| What the owner sees | Who on the team owes the most | The tasks people bothered to create |
| Price | Free on every plan | Your evenings |
Every recruiting CRM gives you a task list and leaves the remembering to you. Recruitly reads the conversation and does the remembering, for every consultant, on every channel, for free.
That is why we say Recruitly is the best recruiting CRM in the world.
Before you stop writing tasks
What does it cost?
Nothing. Simi Decisions is on for every Recruitly account, on every plan, with a fair daily limit on how much Simi reads so one busy inbox cannot slow anyone else down.
What does Simi read?
Every message in and out with a candidate, a client contact or a lead: email, WhatsApp, SMS and LinkedIn. She also reads the write-ups of your calls and meetings, and your notes. She reads each one as it arrives.
How does she decide what is important?
She looks at what the person is waiting for. An offer, an interview, CV feedback, a new vacancy or a fee question moves a hire or a piece of new business forward, so it goes to the top as Leads to revenue. Someone who gave a date, is chasing, or was promised something that is now overdue comes next. Everything else can wait and says so.
Does Simi reply for me?
No. She keeps track and you decide. Reply opens the person's record so you can answer them, and when your reply goes out Simi reads it and closes the card herself.
What if she gets one wrong?
Hold Not real and it is gone. Simi does not raise that one again. Answered and Done are held for a moment too, so a stray click never clears a card, and there is an Undo.
Is this the same as Tasks?
No. Nothing is added to your tasks or to My day. Tasks are what you plan to do. Simi Decisions is who is waiting on you, whether you planned for it or not.
Can I see my whole team?
Yes, if you are a super user. Switch from Mine to The whole team and you see everything waiting across the agency, and a chart of who owes the most, with overdue called out in red.
How far back does it go?
The last 28 days. Anything older is still on the person's record.
Nobody waits on your agency without you knowing.
Simi Decisions is on for every Recruitly account, free, from the day you sign up.
Best Value & Best Ease of Use · Capterra 2026