Nobody else can do this
The intake call becomes the vacancy
This is the one no notetaker can follow you to. A client spends forty minutes telling you exactly what they want, and at the end of it Recruitly hands you a drafted job — title, requirements, band, process, fee — ready to check, publish and match against. Because the thing in the meeting is the thing that holds your jobs.
Forty minutes of briefing, drafted into a live vacancy.
The problem
The brief you took was not the brief they gave
Forty minutes of detail, typed up two hours later from three lines of shorthand.
The intake call is where the money is decided: what they actually need, what they will actually pay, how fast they will actually move. And it is almost always captured worst — scribbled between other calls, typed up after lunch, missing the aside about the last agency's candidates and the throwaway line that the band moves for the right person. Then a colleague sources against your summary rather than against what was said, and the first shortlist misses.
What gets lost
- The difference between must-have and nice-to-have
- The band that flexes for the right person
- Who interviews, in what order, and how quickly
What it costs
- A first shortlist that misses, and credibility with it
- Sourcing against a spec nobody agreed to
- A fee conversation you have to reopen later
Why it stays broken
- Typing during a client call is visibly rude
- The job gets created hours later, from memory
- The detail that mattered was an aside, not a bullet
How we solve it
1
Requirements captured in the client's own words
As the briefing happens, what is being asked for is pulled out as structured fields rather than prose: the hard requirements, the desirable ones, the band, the process, the fee. Including the asides, because the asides are usually the truth.
- Must-have versus nice-to-have, kept apart
- Salary band, including where it flexes and for whom
- Interview process, stages and who runs them
- Fee and terms as discussed on the call
- Start date, headcount and location or remote policy
- Every field traceable to the moment it was said
2
One button, and the job exists
The notes on the record carry a violet button: draft the job from this call. It opens the job compose flow already filled in — you are checking and correcting a draft rather than staring at an empty form after a long day.
- Title, client, band, headcount and requirements pre-filled
- Editable everywhere before anything is published
- Linked to the company and the contact who briefed you
- Feeds straight into distribution and the careers site
- The whole thing takes the length of a coffee, not an evening
3
Matching runs while the call is still warm
The job exists inside the ATS that holds your candidates, so the AI can start matching against your own database immediately. The client hears back the same day, which is the entire competitive advantage of a good agency.
- AI matching against your existing candidates on the new spec
- Shortlist candidates without re-typing the requirements
- Commitments from the call queued as tasks and callbacks
- The brief stays attached, so anyone can see what was agreed
- No integration in the middle, because there is nothing to integrate
What comes out of a briefing call
On the client record, ready to check.
The rest of the meeting
The call becomes the job is one moment of it. They only work like this because they are all the same product as your CRM.
Questions recruiters ask
Does it publish the job without me?
No. It drafts. You read it, correct anything the client said loosely, and publish when you are happy. The value is not in skipping your judgement, it is in never starting from a blank form again — and in the draft containing the aside about the band that you would have forgotten by six o'clock.
What if the client changes the spec on a later call?
The next briefing lands on the same client and the same job, so the change is on the record with the date and the quote attached. That matters when someone asks in six weeks why you were sourcing against the old requirements.
Could another notetaker do this with an integration?
It could push a summary into a notes field. It could not create the vacancy, because it does not have one — a job in a recruitment CRM is a structured object with a client, a band, a process, a pipeline and a fee, and a notetaker has no concept of any of it. This works because the meeting assistant and the ATS are the same product, which is a thing you either are or you are not.
Does it work for internal talent teams too?
Yes — the intake meeting with a hiring manager is the same conversation with a different job title on the other side. The draft comes out the same way, minus the fee.
Everyone else takes the minutes. We take the brief.